BOPWBag of Paper Work
Turn a bag of paper work into clean books
BOPW is the document ingestion and AI bookkeeping platform built for UK accountancy practices. Bulk-ingest client receipts and invoices, let AI extract every figure, strip out duplicates, reconcile against the bank, and publish itemised bills straight to Xero — without the endless rekeying.
Works seamlessly with Xero. New to BOPW? Send us an enquiry below.
Everything a busy practice needs to clear the backlog
From the moment paperwork lands to the moment it hits the ledger, BOPW keeps bookkeepers fast and accurate, so practices can take on more clients without adding more data entry.
Bulk document ingestion
Drag and drop hundreds of client receipts, invoices and statements at once, or forward them straight to each client's unique email-in address — paperwork lands in BOPW the moment it arrives.
Mobile capture app
A cross-platform mobile app lets clients photograph paperwork on the go. Snap many receipts in one session, keep each as its own file or merge several shots into one multi-page invoice, all with an offline queue that syncs when they reconnect.
AI data extraction
Every page is read by AI vision and turned into structured data — supplier, date, net, VAT, gross and full line items — so your team stops rekeying figures from crumpled receipts and starts reviewing clean, itemised records.
Intelligent deduplication
Layered matching catches the same invoice arriving twice — as a photo, a PDF and an email attachment — so duplicates never slip into the ledger and your reconciliations stay accurate.
Supplier memory that learns
BOPW remembers how you code each supplier. Recurring bills arrive pre-coded to the right nominal accounts and tax treatment, so review gets faster the more you use it.
Keyboard-first review
Blitz the review queue with keyboard shortcuts, split bills across the correct nominal accounts, and approve in seconds — built for bookkeepers who clear hundreds of documents a day.
One-click Xero publishing
Publish straight to Xero as fully itemised bills with the correct tax codes and the original source document attached, so every figure in the ledger is traceable back to its scan.
Bank reconciliation & balances
Import bank transactions, watch a live running balance with visual charts, and filter by date range to spot gaps and anomalies at a glance.
Smart Xero matching
BOPW suggests which documents match which bank lines and bands them by confidence — accept high-confidence matches in bulk and reconcile a whole period in one pass.
Statement Magic
Read any supplier statement and see exactly where every invoice lives — in your documents, already in Xero, or missing. For the missing ones, BOPW creates draft bills in Xero, emails the client a forwardable supplier request with a no-login upload link, and attaches each returned invoice to its bill automatically — closing the loop without stopping your work.
Two-way Xero sync
Pull suppliers, nominal codes, tax rates and bank accounts from Xero on demand or overnight, with a per-client pull history. BOPW watches every connection, flags any client that needs reconnecting and sends a weekly health summary — so publishing never fails silently.
Ask AI across your documents
Ask plain-English questions about any client's paperwork — or across every client at once — and save the answers into tidy folders for the whole team to reuse.
Needs Attention & ageing
A dedicated view surfaces documents that are stuck or ageing, with per-client snooze, so nothing sits forgotten and month-end never surprises you.
Weekly AI digest
A weekly email summarises what came in, what's waiting and what's ageing — keeping the whole practice on top of every client without logging in.
Multi-tenant & audit trail
Every practice and client is fully isolated, with per-client email addresses, role-based team access and a complete audit trail from original upload to published Xero transaction.
Flexible subscriptions
Simple, self-serve billing powered by Stripe. Start, upgrade or manage your practice subscription in a few clicks.
New · Statement Magic
Chase every missing invoice — without lifting a finger
Supplier statements used to mean hunting line by line for paperwork you don't have. BOPW reads the statement, works out exactly what's missing, and rounds the whole circle back to you — complete.
1 · Locate
Find every invoice
Each line on the statement is instantly labelled — in your documents, already in Xero, or genuinely missing — so you see the gaps at a glance.
2 · Fix in Xero
Create the missing bills
One click creates draft bills in the client's Xero for everything missing, coded to their default purchases category. Nothing is approved or paid — the ledger is just complete while you wait.
3 · Round the circle
Let the client finish it
The client gets an email with the missing list, a request they can forward straight to the supplier, and a no-login upload link. Each invoice they send attaches to its Xero bill and lands in BOPW — and you're alerted the moment it arrives.
It never stops the accountant working — and it hands your client a single email to forward on, closing the loop between practice, client and supplier.
Trusted by practices
Built for firms that live in the detail
Simple pricing
One plan, everything included
No per-document fees, no tiers to decode. Every feature, up to 50 clients and unlimited documents, for one flat price per practice. Cancel anytime.
Practice plan
or £2,490 / yearSave £498
Create your practiceCancel anytime · billed securely via Stripe
- Up to 50 clients, unlimited document ingestion & AI extraction
- Bulk upload, camera capture & per-client email-in
- Keyboard-fast review with confidence cues
- Intelligent deduplication & bank reconciliation
- Statement Magic: locate, create & recover missing invoices
- Two-way Xero sync with connection health alerts
- Nominal coding with supplier memory
- One-click itemised publishing to Xero
- Multi-tenant isolation, team roles & full audit trail
Growing fast? Scale unlocks unlimited clients at £419/month (or £4,190/year) — upgrade any time from Settings.
Built for UK bookkeeping, end to end
Multi-tenant by design, BOPW keeps every client's paperwork isolated and secure. Per-client email-in addresses, a mobile capture app, supplier memory that learns how you code recurring bills, bank reconciliation, Ask-AI across documents, keyboard-first review, and a full audit trail mean nothing gets missed and everything is traceable — from the original scan to the published Xero transaction.
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Talk to us about your practice
Want a demo, pricing, or to see how BOPW fits your workflow? Send us a message and we'll get back to you by email.
Frequently asked questions
What is BOPW?
BOPW (Bag of Paper Work) is a document-ingestion and AI bookkeeping platform for UK accountancy practices. It collects client receipts, invoices and statements, reads every page with AI, removes duplicates, reconciles against the bank and publishes clean, itemised bills to Xero — replacing hours of manual data entry each week.
How do clients send their paperwork to BOPW?
Each client gets a unique email-in address and a mobile capture app. They can forward supplier invoices, email receipts, or photograph paperwork on their phone — snapping many receipts in one go, even offline, with an automatic sync when they reconnect. Your team can also bulk-upload hundreds of documents at once.
Does BOPW work with Xero?
Yes. After a quick keyboard-driven review, BOPW publishes each document to Xero as a fully itemised bill, with the correct nominal accounts and tax codes and the original scan attached. It also suggests bank matches by confidence so you can reconcile a whole period in one pass.
Can I ask questions about my clients' documents?
Yes — Ask AI lets you query any client's paperwork in plain English, or across every client at once, and save the answers into folders your whole team can reuse.
How does BOPW handle duplicate documents?
Layered matching recognises the same invoice even when it arrives three ways — a photo, a PDF and an email attachment. Duplicates are flagged before they reach the ledger, keeping reconciliations accurate and your review queue clean.
What is Statement Magic?
Statement Magic turns supplier statements into a to-do list that closes itself. BOPW reads the statement and labels every invoice as already in your documents, already in Xero, or missing. For the missing ones it can create draft bills in Xero and email your client the list — with a message they can forward straight to the supplier and a secure no-login link to upload what they find. Each invoice the client sends back attaches to its Xero bill and lands in BOPW, and you're alerted immediately or in a daily digest — whichever you prefer.
Is my clients' data kept separate and secure?
BOPW is multi-tenant by design. Every practice and every client is fully isolated, with per-client email addresses, role-based team access, and a complete audit trail from the original upload to the published Xero transaction.